Careers

Fitzpatrick Lentz & Bubba, P.C. (FLB), one of the largest law firms in the Lehigh Valley, is seeking an experienced Legal Administrative Assistant to join our team.

This position will provide day-to-day administrative support to attorneys and legal professionals across one or more practice areas. We are looking for someone who is organized, responsive, comfortable managing competing priorities, and able to anticipate what needs to happen next.

The Legal Administrative Assistant plays an important role in keeping matters organized, deadlines on track and attorneys responsive to clients. This is a strong opportunity for an experienced legal administrative professional who values ownership, teamwork and high-quality work.

Key Responsibilities

• Provide comprehensive administrative support to assigned attorneys and legal professionals.
• Prepare, format, proofread and finalize correspondence, legal documents, agreements, pleadings and other materials.
• Maintain attorney calendars, including client meetings, deadlines, hearings, closings, depositions and other appointments.
• Coordinate meetings, conference calls and other matter-related scheduling.
• Communicate professionally with clients, courts, opposing counsel and other outside parties regarding administrative and scheduling matters.
• Open new matters and assist with client intake, conflict checks, engagement documentation and related administrative processes.
• Maintain accurate and organized electronic client and matter files.
• Save, categorize and profile documents within the firm’s document management system.
• Assist with court filings, recordings and other submissions as required by the assigned practice area.
• Track deadlines, outstanding items and follow-up obligations and help ensure matters continue to move forward.
• Assist attorneys with time entry, billing review and other routine financial or matter-management questions.
• Prepare and organize materials for meetings, hearings, closings, depositions and other proceedings.
• Coordinate signatures, document distribution, mailings and deliveries.
• Assist with matter closing and records-retention procedures.
• Answer and route telephone calls and respond appropriately to routine client inquiries.
• Work collaboratively with attorneys, paralegals and administrative departments to address day-to-day needs and resolve administrative issues.
• Provide backup and overflow support to other members of the administrative team as needed.

Qualifications

• 3+ years of legal administrative or law firm experience preferred.
• Experience supporting attorneys in a professional legal environment.
• Excellent organizational skills and strong attention to detail.
• Strong proofreading, grammar and document-formatting skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple attorneys, matters, priorities and deadlines.
• Strong follow-through and the ability to anticipate needs and take ownership of assigned responsibilities.
• Professional and confident communicating with clients and outside parties by telephone, email and in person.
• Proficiency with Microsoft 365, including Word, Outlook, Excel and PowerPoint.
• Experience with legal document management, timekeeping, billing or practice management systems preferred.
• Ability to learn new technology and firm processes quickly.
• Sound judgment and discretion when handling confidential or sensitive information.
• Ability to work independently while remaining responsive and collaborative within a team environment.

Why FLB?

At FLB, our administrative professionals are an important part of the teams they support. This role offers the opportunity to work directly with experienced attorneys and legal professionals while developing a strong understanding of law firm operations and client service.

We value people who take ownership of their work, communicate well, solve problems and help the team operate effectively.

FLB has been recognized as a Top Workplace for more than a decade, reflecting our commitment to creating an environment where employees can contribute meaningfully, develop professionally and build long-term careers.

Our comprehensive compensation and benefits package includes:

• Medical, dental and vision coverage
• Life and disability insurance
• 401(k) retirement plan with firm contribution
• Paid time off and paid holidays
• Parental leave
• Additional supplemental benefits and employee programs

About Fitzpatrick Lentz & Bubba, P.C.

Fitzpatrick Lentz & Bubba, P.C. is a full-service law firm serving businesses, institutions and individuals throughout the Lehigh Valley and beyond. Our attorneys provide counsel across a broad range of business, real estate, employment, litigation, family law, estate planning and related legal matters.

We value excellent work, practical problem-solving, responsiveness and collaboration, both in how we serve our clients and how we work with one another.

Fitzpatrick Lentz & Bubba, P.C. is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state or local law.

Fitzpatrick Lentz & Bubba, P.C. (FLB), one of the largest law firms in the Lehigh Valley, is seeking a Real Estate Client & Matter Coordinator to join our Real Estate Practice Group.

This position serves as an important connection point between our clients, attorneys and internal teams. The Coordinator will help manage new matters from the initial client contact through matter opening and ongoing administration, while providing day-to-day support that helps the Real Estate group operate efficiently and deliver a high level of client service.

We are looking for someone who is organized, responsive and comfortable managing a high volume of details. This is a strong opportunity for an early-career professional who wants exposure to the business and operations of a sophisticated legal practice and the opportunity to grow within a law firm environment.

Key Responsibilities

Client Intake & Matter Coordination

• Serve as a primary point of contact for prospective and existing Real Estate clients on routine administrative matters.
• Respond to incoming inquiries professionally and promptly and route matters to the appropriate attorney or team member.
• Coordinate the new-client and new-matter intake process, including gathering necessary information and documentation.
• Prepare and process new matter forms and related onboarding materials.
• Coordinate conflict checks and follow up on information necessary to complete the matter-opening process.
• Send engagement-related communications, confirmations and other routine client correspondence.
• Track outstanding client information, documents and other items needed to move matters forward.
• Assist clients with routine questions regarding administrative processes, documentation and next steps, escalating substantive legal questions to the appropriate attorney.

Real Estate Matter Support

• Support attorneys and paralegals with the organization and administration of active real estate matters.
• Assist with preparing, organizing and maintaining transaction and closing files.
• Coordinate the collection, receipt and distribution of documents associated with real estate transactions.
• Maintain accurate electronic matter files and ensure documents are properly saved, categorized and profiled.
• Assist with document preparation, scanning, copying and compilation of closing or transaction materials.
• Track important matter dates, outstanding documents and administrative follow-up items.
• Coordinate signatures, deliveries and other transaction-related logistics.
• Communicate with clients, lenders, title companies, brokers, municipalities and other parties as directed by the legal team.
• Assist with post-closing and matter-closing activities, including final document organization, retention procedures and file closure.

Administrative & Practice Support

• Provide day-to-day administrative support to attorneys, paralegals and other members of the Real Estate Practice Group.
• Assist with billing and time-entry questions and coordinate with the Finance team as appropriate.
• Prepare and maintain internal reports, matter lists and other tracking tools.
• Help identify incomplete information, missing documentation or other administrative issues requiring follow-up.
• Provide overflow support to the team during periods of high activity.
• Work collaboratively with attorneys, legal professionals, Finance and other administrative departments to keep matters moving efficiently.

Qualifications

• Bachelor’s degree preferred, or equivalent relevant professional experience.
• Prior experience in a law firm, real estate, title, banking, professional services or other client-service environment is helpful but not required.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Professional and confident interacting with clients by telephone, email and in person.
• Ability to manage multiple matters, priorities and deadlines in a fast-paced environment.
• Strong follow-through and the ability to take ownership of assigned tasks.
• Sound judgment regarding confidential and sensitive information.
• Proficiency with Microsoft 365 and comfort learning new technology and business systems.
• Ability to work independently while remaining responsive to the needs of a collaborative team.
• A practical, service-oriented approach and willingness to help solve problems as they arise.

Why FLB?

At FLB, our professional staff play an important role in how we serve our clients and operate our practices. This position offers direct exposure to attorneys, clients and sophisticated real estate matters while providing an opportunity to learn how legal transactions move from initial inquiry through completion.

You will join an established Real Estate Practice Group and work alongside experienced attorneys and legal professionals in an environment that values responsiveness, collaboration and professional growth.

FLB has been recognized as a Top Workplace for more than a decade, reflecting our commitment to creating an environment where employees can contribute meaningfully, develop professionally and build long-term careers.

Our comprehensive compensation and benefits package includes:

• Medical, dental and vision coverage
• Life and disability insurance
• 401(k) retirement plan with firm contribution
• Paid time off and paid holidays
• Parental leave
• Additional supplemental benefits and employee programs

About Fitzpatrick Lentz & Bubba, P.C.

Fitzpatrick Lentz & Bubba, P.C. is a full-service law firm serving businesses, institutions and individuals throughout the Lehigh Valley and beyond. Our attorneys provide counsel across a broad range of business, real estate, employment, litigation, family law, estate planning and related legal matters.

We value excellent work, practical problem-solving, responsiveness and collaboration, both in how we serve our clients and how we work with one another.

Fitzpatrick Lentz & Bubba, P.C. is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state or local law.

Fitzpatrick Lentz & Bubba, P.C. (FLB), one of the largest law firms in the Lehigh Valley, is seeking an experienced Family Law Paralegal to join our Family Law Practice Group.

This position will work closely with our family law attorneys on matters involving divorce, equitable distribution, custody, support and related proceedings. We are looking for an experienced paralegal who understands Pennsylvania family law practice, can independently manage case details and deadlines, and communicates with clients professionally and compassionately during what are often difficult and highly personal circumstances.

This is an opportunity to take an active role in substantive case work while being an integral part of a collaborative and experienced legal team.

Key Responsibilities

• Manage family law matters throughout all stages of the case, from initial intake through resolution or trial.
• Draft, proofread, format and finalize pleadings, motions, discovery requests and responses, correspondence and other legal documents.
• Prepare financial inventories, support calculations, asset and liability summaries and other financial materials used in family law matters.
• Coordinate and manage discovery, including drafting requests and responses, tracking deadlines, organizing document productions and maintaining discovery records.
• Maintain case calendars and monitor court dates, filing deadlines, discovery obligations and other critical case milestones.
• Prepare and coordinate court filings, including Pennsylvania electronic filings, and ensure compliance with applicable procedural requirements.
• Organize and prepare exhibits, trial notebooks, hearing materials and other case support materials.
• Assist attorneys with preparation for hearings, depositions, conferences, mediations and trials, including on-site support as needed.
• Serve as a primary point of contact for clients on routine case matters, providing updates, gathering information and helping clients understand next steps.
• Review and organize financial records, correspondence, discovery materials and other case documents.
• Conduct factual research, background checks and investigations in support of client matters.
• Coordinate with courts, opposing counsel, experts, evaluators and other professionals involved in family law matters.
• Maintain accurate, organized and complete electronic case files and records.
• Independently manage multiple active matters while identifying issues that require attorney attention and helping move cases forward.

Qualifications

• 3+ years of substantive Pennsylvania family law paralegal experience.
• Strong working knowledge of Pennsylvania family law procedures, court rules and filing requirements.
• Experience with divorce, equitable distribution, custody and support matters.
• Hands-on experience preparing pleadings, discovery and financial materials used in family law proceedings.
• Strong drafting, proofreading, organizational and deadline-management skills.
• Demonstrated ability to manage multiple active cases and competing priorities in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Ability to communicate professionally, calmly and empathetically with clients dealing with sensitive and often stressful circumstances.
• Proficiency with Microsoft 365 and legal practice or case management technology.
• Strong attention to detail and the ability to work with financial records and case data accurately.
• Ability to work independently, exercise sound judgment and take ownership of assigned matters while remaining part of a collaborative team.
• Paralegal certificate, associate degree or bachelor’s degree preferred, or equivalent relevant professional experience.

Why FLB?

At FLB, our paralegals are an important part of the legal teams they support. Family law paralegals work directly with experienced attorneys and take an active role in managing matters, supporting clients and helping cases progress efficiently from beginning to end.

We understand that family law requires both technical skill and strong judgment. Our team values professionalism, responsiveness, discretion and the ability to provide steady support to clients facing significant life changes.

FLB has been recognized as a Top Workplace for more than a decade, reflecting our commitment to creating an environment where employees can develop professionally, contribute meaningfully and build long-term careers.

Our comprehensive compensation and benefits package includes:

• Medical, dental and vision coverage
• Life and disability insurance
• 401(k) retirement plan with firm contribution
• Paid time off and paid holidays
• Parental leave
• Additional supplemental benefits and employee programs

About Fitzpatrick Lentz & Bubba, P.C.

Fitzpatrick Lentz & Bubba, P.C. is a full-service law firm serving businesses, institutions and individuals throughout the Lehigh Valley and beyond. Our attorneys provide counsel across a broad range of business, real estate, employment, litigation, family law, estate planning and related legal matters.

We value excellent work, practical problem-solving, responsiveness and collaboration, both in how we serve our clients and how we work with one another.

Fitzpatrick Lentz & Bubba, P.C. is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state or local law.

Fitzpatrick Lentz & Bubba, P.C. (FLB), one of the largest law firms in the Lehigh Valley, is seeking an experienced Litigation Paralegal to join our Litigation & Trial Practice Group.

This position will work closely with our litigation attorneys on matters from initial case development and discovery through dispositive motions and trial. We are looking for an experienced paralegal who can independently manage case details and deadlines, navigate state and federal court filing requirements, and help keep complex litigation matters organized and moving forward.

This is an excellent opportunity for a litigation professional who enjoys substantive work, direct attorney interaction and being an integral part of a collaborative legal team.

Key Responsibilities

• Manage litigation matters throughout all stages of the case, including case development, discovery, motion practice and trial preparation.
• Prepare and coordinate electronic filings in Pennsylvania and New Jersey state and federal courts, ensuring compliance with applicable court rules, procedures and filing requirements.
• Draft, proofread, format and finalize pleadings, motions, discovery requests and responses, subpoenas, correspondence and other legal documents.
• Coordinate and manage discovery, including document collection, review, organization, production and tracking.
• Organize and maintain electronically stored information, discovery databases and large case files.
• Review and analyze case materials and assist attorneys with identifying key documents, facts and issues.
• Maintain case calendars and monitor filing deadlines, discovery obligations, hearings and other critical dates.
• Prepare exhibits, deposition materials, hearing materials, trial binders and other litigation support materials.
• Assist with deposition and trial preparation, including witness files, exhibits and logistics.
• Conduct factual and legal research in support of case development.
• Coordinate with clients, experts, court personnel, opposing counsel and other parties involved in litigation matters.
• Schedule depositions, hearings, meetings and other case-related proceedings.
• Support attorneys during hearings and trials as needed.
• Maintain accurate, organized and complete electronic case files and records.

Qualifications

• 3+ years of substantive litigation paralegal experience.
• Hands-on experience with state and federal court filing procedures and electronic filing systems.
• Strong working knowledge of Pennsylvania litigation practice. New Jersey litigation experience is strongly preferred.
• Experience managing discovery, document productions and electronically stored information.
• Strong knowledge of litigation procedures, court rules and legal terminology.
• Excellent drafting, proofreading and document-formatting skills.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to manage multiple matters, competing priorities and time-sensitive deadlines.
• Strong written and verbal communication skills and the ability to communicate professionally with attorneys, clients, courts and outside parties.
• Proficiency with Microsoft 365 and legal practice or case management technology.
• Experience with e-discovery platforms is preferred.
• Ability to work independently, exercise sound judgment and take ownership of assigned matters while remaining part of a collaborative team.
• Paralegal certificate, associate degree or bachelor’s degree preferred, or equivalent relevant professional experience.

Why FLB?

At FLB, our paralegals are an important part of the legal teams they support. This role offers the opportunity to work directly with experienced litigators on sophisticated matters while building meaningful professional relationships with attorneys, clients and colleagues.

We offer the resources and quality of work of a larger firm while maintaining the accessibility, collegiality and connection of a Lehigh Valley workplace.

FLB has been recognized as a Top Workplace for more than a decade, reflecting our commitment to creating an environment where employees can develop professionally, contribute meaningfully and build long-term careers.

Our comprehensive compensation and benefits package includes medical, dental and vision coverage, life insurance, a 401(k) retirement plan and a variety of supplemental benefits.

About Fitzpatrick Lentz & Bubba, P.C.

Fitzpatrick Lentz & Bubba, P.C. is a full-service law firm serving businesses, institutions and individuals throughout the Lehigh Valley and beyond. Our attorneys provide counsel across a broad range of business, real estate, employment, litigation, estate planning and related legal matters.

We value excellent work, practical problem-solving, responsiveness and collaboration, both in how we serve our clients and how we work with one another.

Fitzpatrick Lentz & Bubba, P.C. is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, or any other characteristic protected by applicable federal, state or local law.marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.